Meet Manager Databases

and other "helpful" hints

On this page you will find a link to the long and short meet formats for the SVSL, instructions on how to load and customize it for your team and facility, and an ever growing list of "how-to"s, hints, etc 

"What-happens-in-what-order-before-a meet"  flow chart

A few hints and "How-to"s 

Both the long and short format are now listed below. 
Which one should I use?
That depends on a number of factors.  Both have advantages and disadvantages.  In general the short format takes care of a lot of the event combining you may have to do before each meet.  Many more age groups are put together which allows for fuller heats and swimmers going against those with closer times (but often a different age).  Take a look at the Event List below and you will get the idea.
The downside is sometimes, with a smaller set of teams competing, things feel like they are going too fast and the coaches need to be ready to ask the starter for a 5 minute pause.

For those using a timing system for the first time (Dolphin) you will find it very difficult, if not impossible, to deal with combining events once the meet starts.  Having a starter/ref who combines events, such as relays, on the fly will put a huge damper on your day.  If you have concerns about combining events the short format may work for you.  Or get in touch with me and I will give you a quick refresher on combining events.  (or check the How-to section above)

Scoring
For dual meets scoring should be set to 5-3-1 for individual and 7-0 for relays

For Tri-Meets scoring should be set to 6-4-3-2-1 and 8-4-0

For both meets scoring limits should be set to 2 per team/event for individual and 1 per team/event for relays.

The Databases

Long Format

PDF list of events

Meet Manager 3 (6 lane)    Zip file  (36k)  

For MM3 and a 5 lane pool     Zip File

For 4 Lane pools MM3    Zip File

Short Format

Event List

For MM3 (6 Lane)    Zip File

MM3 - 5 lane    Zip File

MM3 - 4 lane    Zip File

Instructions

The files above are for Meet Manager 3.  In the information below I tried to balance new users with experienced.  If you need more information than is here PLEASE let me know as many others probably have the same question and I can add a few lines to the website.

To save the template to MM3 –

Most computers will ask if it is OK to download the file (or may block it).  The files posted were scanned and checked for viruses.  However, you have any questions please feel free to contact me. 

Click on link.  When asked to “save” click save/yes/OK (NOT "open").  Download and save to a location you can find (My Documents, etc). 

You will need to "un-zip" the file, if it has not done so automatically.  Double click on zip folder or right click and "send-to" or unzip. 

At this point you can leave the file where it is or copy and move it to wherever you keep your MM files (MM defaults to "c:/swmeets3", but you can keep it where ever you can find it, such as My Documents, etc)

Open MM 

Click “file-open/new” 

Select the template you want to use. 

Once it opens click “save-as” and type in the name of the meet you are hosting (I try to include the teams and date so I can locate them in the future (eg CRVvsWood070611). 

Go to the “Set-up” menu and click on “Meet set-up”.  Fill in the meet name (eg CRV vs Woodstock 07/06/11) , location, and dates (age-up is the day of the meet).  The rest should already be done.  MM3 requires more information than MM2, like City, State, etc.

**The scoring is set for dual meets with 5-3-1 (individual) and 7-0 (relays).  These will need to be adjusted for tri-meets in the set-up menus under “scoring preference”.

Run your meet!